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EFS Document Number Searches

Frequently Asked Questions

  • 1.0 Introduction
    • Welcome to the EFS Document Number Search FAQ! This document is designed to help you familiarize yourself with the search process, and answer some of the more common questions that you may have about problems that may be encountered in the search process.

    • 1.1 What are EFS Document Numbe r searches?
      • You may check the Secretary of State's database records to view specific EFS liens. If you know the document number of the original EFS financing statement (see Section 1.2 Document Number Format below), you may enter the number in the formatted fields on the EFS Document Number Search screen and if the lien is active, you will see a copy of the lien.
    • 1.2 Document Number Format
      • There are two types of document numbers currently residing in the Secretary of State's database - a 10 digit, and a 12 digit number. The 10 digit is the format used to assign document numbers pre July 1, 2001, while the 12 digit is the format used to assign document numbers post July 1, 2001. The format for the first 10 digits on both is the same, and works as follows:
      • Position Value Example
        1-2 County of Filing 99 (Secretary of State), 98 (
        3-4 Year of Filing 00 (2000), 96 (1996)
        5-10 Id Number 123456, 000012 (Note the 0 padding on the left)
      • For the post July 1, 2001 numbers, there are two additional characters added on to the number. A '-' and a number between 0 and 9 (ie the Check Digit) will appear as characters 11 and 12.
        • Examples:
          A lien filed at the Secretary of State's office on June 29, 2001 would have a document number like: 9901123456
          A lien filed at on July 2, 2001 would have a document number like:
    • 1.3 What you need to do for the EFS document number search
      • You will be presented with a drop down menu allowing you to select the county of filing. You will then fill in the 2 digit year, 6 document number, and (if applicable), the check digit.
      • If the requested document number is an active filing, it will be returned If you receive a message stating that the document number you have entered doesn't exist, check the document number entered on the document number search screen to be sure you used the correct document numbering sequence.
    • 1.4 How does billing work for these searches?
      • The document number searches are free of charge at the current time. You may do as many searches as you wish by document number. If you wish to print off a copy of an image, you will incur a $.45 charge.
  • 2.0 Troubleshooting
    • Generally, if you have problems or questions involving technical support, call If you have questions concerning searching, call the Secretary of State's Office.
    • 2.1 I didn't find the document I was looking for, but I know it's there...
      • Be sure you're using the correct document number format based on the date of the original filing of the financing statement. If the document number is correct and your lien is in active status, and the application still states that your document number doesn't exist, contact the Secretary of State's office, give them the document number, and ask the staff to find the lien.
    • 2.2 I keep getting a "try again in 15 minutes" message
      • This is a technical problem caused by the server not being able to connect to the Secretary of State's server. Should you receive this message repeatedly during the day, it may be that the Secretary of State's server is down, or that the State is having network problems. Call to inquire when the service will be available.
    • 2.3 Whom should I contact when I get the following message: "Internal Server Error"
      • This is a technical problem and you should contact
    • 2.4 Whom should I contact when I get the following message: "Page Not Found" error
      • This is a technical problem. The most likely cause is a time out, which indicates that your web browser has given up waiting for's web server to send it the information it asked for. This may be caused by an extraordinary amount of traffic on either or the Secretary of State's server. Please try your search again in 15 to 20 minutes. If you repeatedly have trouble getting the search pages to load, please contact your company's computer specialist and ask them to check the network.
  • 3.0 This FAQ still doesn't answer my questions, so whom do I talk to?
    • If you have a question or concern about the searches that is not addressed in this FAQ, please see below:
    • 3.1 Secretary of State contact information
      • * RA9 legal issues * Standard Forms * Ru les/regulations questions/concerns * Policy or procedure concerns
        Secretary of State - UCC Division
        Phone: (402)-471-4080
    • 3.2 contact information
      • * Network connectivity issues relating to searches
        * Technical (computer) based problems/concerns Phone: (402) 471-7810
      • Remember: is a partner to the Secretary of State's office, not a part of the Secretary of State's office, and as such, is not qualified to answer any legal problems/questions you may have about the search process.