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UCC Document Number Searches

Frequently Asked Questions

  • 1.0 Introduction
    • Welcome to the UCC Document Number Search FAQ! This document is designed to help you familiarize yourself with the search process, and answer some of the more common questions that you may have about problems that may be encountered in the search process.
      • 1.1 What are document number searches?
        • You may check the Secretary of State's database records to view specific UCC liens. If you know the document number of the original UCC Financing Statement (refer to Section 2.2 Document number format below), you may enter the number in the formatted fields on the UCC Document Number Search screen and if the lien is active, or in the 1 year lapse period, you will see a copy of the lien.
      • 1.2 What information will I get on the search?
        • Document number searches will show all the debtor and secured party information for that particular filing, and the action history of the lien, which includes the original date, time, and county of filing.
      • 1.3 How does billing work for these searches?
        • The document number searches are free of charge at the current time. You may do as many searches as you wish by document number. If you wish to print off a copy of an image, you will incur a $.45 charge.
  • 2.0 RA-9 Document Number Searches Explained
      • Document number schemes fall into 2 categories: document numbers assigned pre July 1, 2001 and document numbers assigned post July 1, 2001. (Refer to Section 2.2 Document Number Format below.) The only difference between these two document numbers is the addition, post July 1, 2001, of a check digit number. The check digit is now assigned to all incoming documents filed by the Secretary of State's office. The check digit is calculated by the application using an algorithm that looks at all the numbers in the document number, performs a simple math calculation, then produces a new number or 'check digit', based on the results of the calculation.
    • 2.1 How the search is performed
      • When a document number is entered, the application performs a few preliminary checks, then a search is done on the Secretary of State's UCC database to see if the lien exists. If the lien does exist, then the data is returned to you in the form of a web page.
    • 2.2 Document Number Format
      • There are two types of document numbers currently residing in the Secretary of State's system - a 10 digit, and a 12 digit number. The 10 digit is the format used to assign document numbers pre July 1, 2001 number, while the 12 digit is the format used to assign document numbers post July 1, 2001. The format for the first 10 digits on both is the same, and works as follows:
      • Position

        Value

        Example

        1-2

        County of Filing

        99 (Secretary of State), 98 (Nebraska.gov)

        3-4

        Year of Filing

        00 (2000), 96 (1996)

        5-10

        Id Number

        123456, 000012 (Note the 0 padding on the left)

      • For the post July 1, 2001 numbers, there are two additional characters added on to the number. A '-' and a number between 0 and 9 (ie the Check Digit) will appear as characters 11 and 12.
      • Examples: A lien filed at the Secretary of State's office on June 29, 2001 may have the following document number: 9901123456
        While a lien filed at Nebraska.gov on July 2, 2001 would have a document number like:
        9801124456-5
    • 2.3 What you need to do for the document number search
      • You will be presented with a drop down menu allowing you to select the county of filing. You will then fill in the 2 digit year, 6 digit document number, and (if applicable), the check digit. If the requested document is an active filing or in the 1 year lapsed status, it will be returned. If you receive a message stating that the document number you have entered doesn't exist, check the document number entered on the document number search screen to be sure you used the correct document numbering sequence.
    • 2.4 Changes you may see on the search results due to the implementation of RA9
      • 2.4.1 Two listings of the same debtor or secured party on a lien:
        • This may indicate that the debtor's name or address information has been changed by filing an amendment to the original financing statement.
      • 2.4.2 A debtor or secured party may no longer be active:
        • It is possible that a debtor or secured party has been deleted off a financing statement record, but will still be listed on a search. Check the lien history (listed under the Actions header), to see if any amendments have been filed that may have affected the debtor or secured party indexing on the original financing statement. If there are amendments listed, you may want to view the amendment images to see what changes the filer made to the lien by filing the amendment.
  • 3.0 Troubleshooting
    • Generally, if you have problems or questions involving technical support, call Nebraska.gov. If you have questions concerning searching, call the Secretary of State's office.
    • 3.1 I didn't find the document I was looking for...
      • Be sure you're using the correct document number format based on the date of the original filing of the financing statement. If the document number is correct and your lien is in either active status or within one year of lapse, and the application still states that your document number doesn't exist, contact the Secretary of State's office, give them the document number, and ask the staff to find the lien.
    • 3.2 I keep getting a "try again in 15 minutes" message
      • This is a technical problem caused by the Nebraska.gov server not being able to connect to the Secretary of State's server. Should you receive this message repeatedly during the day, it may be that the Secretary of State's server is down, or that the State is having network problems. Call Nebraska.gov to inquire when the service will be available.
    • 3.3 Whom should I contact when I get the following message: "Internal Server Error"
      • This is a technical problem and you should contact Nebraska.gov.
    • 3.4 Whom should I contact when I get the following message: "Page Not Found" error
      • This is a technical problem. The most likely cause is a time out, which indicates that your web browser has given up waiting for Nebraska.gov's web server to send it the information is asked for. This may be caused by an extraordinary amount of traffic on either Nebraska.gov or the Secretary of State's server. Please try your search again in 15 to 20 minutes. If you repeatedly have trouble getting the search pages to load, please contact your company's computer specialist and ask them to check the network.
  • 4.0 This FAQ still doesn't answer my questions, so whom do I talk to?
    • If you have a question or concern about the searches that is not addressed in this FAQ, please see below:
    • 4.1 Secretary of State's Office has information on:
      • RA-9 legal issues Standard Forms Rules/regulations questions/concerns Policy or procedure concerns Secretary of State - UCC Division
        Phone: (402)-471-4080
    • 4.2 Nebraska.gov
      • Contains information on Network connectivity issues relating to searches Technical (computer) based problems/concerns Nebraska.gov Phone: (402) 471-7810 Remember: Nebraska.gov is a partner to the Secretary of State's office, not a part of the Secretary of State's office, and as such, is not qualified to answer any legal problems/questions you may have about the search process.