UCC - RA-9 Compliant Document Number Search - Help
UCC Document Number Searches
Frequently Asked Questions
- 1.0 Introduction
- Welcome to the UCC Document Number Search FAQ! This document is
designed to help you familiarize yourself with the search process, and
answer some of the more common questions that you may have about
problems that may be encountered in the search process.
- 1.1 What are document number searches?
- You may check the Secretary of State's database records to
view specific UCC liens. If you know the document number of the
original UCC Financing Statement (refer to Section 2.2 Document number
format below), you may enter the number in the formatted fields on the
UCC Document Number Search screen and if the lien is active, or in the 1
year lapse period, you will see a copy of the lien.
- 1.2 What information will I get on the
- Document number searches will show all the debtor and
secured party information for that particular filing, and the action
history of the lien, which includes the original date, time, and county
- 1.3 How does billing work for these
- The document number searches are free of charge at the
current time. You may do as many searches as you wish by document number.
If you wish to print off a copy of an image, you will incur a $.45 charge.
- 2.0 RA-9 Document Number Searches
- Document number schemes fall into 2 categories: document numbers
assigned pre July 1, 2001 and document numbers assigned post July 1,
2001. (Refer to Section 2.2 Document Number Format below.) The only
difference between these two document numbers is the addition, post July
1, 2001, of a check digit number. The check digit is now assigned to all
incoming documents filed by the Secretary of State's office. The check
digit is calculated by the application using an algorithm that looks at
all the numbers in the document number, performs a simple math
calculation, then produces a new number or 'check digit', based on
the results of the calculation.
- 2.1 How the search is performed
- When a document number is entered, the application performs
a few preliminary checks, then a search is done on the Secretary of
State's UCC database to see if the lien exists. If the lien does exist,
then the data is returned to you in the form of a web page.
- 2.2 Document Number Format
- There are two types of document numbers currently residing
in the Secretary of State's system - a 10 digit, and a 12 digit number.
The 10 digit is the format used to assign document numbers pre July 1,
2001 number, while the 12 digit is the format used to assign document
numbers post July 1, 2001. The format for the first 10 digits on both is
the same, and works as follows:
County of Filing
99 (Secretary of State), 98 (Nebraska.gov)
Year of Filing
00 (2000), 96 (1996)
123456, 000012 (Note the 0 padding on the left)
- For the post July 1, 2001 numbers, there are two additional
characters added on to the number. A '-' and a number between 0 and 9
(ie the Check Digit) will appear as characters 11 and 12.
A lien filed at the Secretary of State's office on June 29, 2001 may
have the following document number:
While a lien filed at Nebraska.gov on July 2, 2001 would have
a document number like:
- 2.3 What you need to do for the document
- You will be presented with a drop down menu allowing you to select
the county of filing. You will then fill in the 2 digit year, 6 digit
document number, and (if applicable), the check digit.
If the requested document is an active filing or in the 1 year
lapsed status, it will be returned. If you receive a message stating
that the document number you have entered doesn't exist, check the
document number entered on the document number search screen to be sure
you used the correct document numbering sequence.
- 2.4 Changes you may see on the search
results due to the implementation of RA9
- 2.4.1 Two listings of the same debtor or secured
party on a lien:
- This may indicate that the debtor's name or address
information has been changed by filing an amendment to the original
- 2.4.2 A debtor or secured party may no
longer be active:
- It is possible that a debtor or secured party has been
deleted off a financing statement record, but will still be listed on a
search. Check the lien history (listed under the Actions header), to
see if any amendments have been filed that may have affected the debtor
or secured party indexing on the original financing statement. If there
are amendments listed, you may want to view the amendment images to see
what changes the filer made to the lien by filing the amendment.
- 3.0 Troubleshooting
- Generally, if you have problems or questions involving
technical support, call Nebraska.gov. If you have questions
concerning searching, call the Secretary of State's office.
- 3.1 I didn't find the document I was looking
- Be sure you're using the correct document number format
based on the date of the original filing of the financing statement. If
the document number is correct and your lien is in either active status
or within one year of lapse, and the application still states that your
document number doesn't exist, contact the Secretary of State's
office, give them the document number, and ask the staff to find the
- 3.2 I keep getting a "try again in 15
- This is a technical problem caused by the
Nebraska.gov server not being able to connect to the Secretary of
State's server. Should you receive this message repeatedly during the
day, it may be that the Secretary of State's server is down,
or that the State is having network problems. Call
Nebraska.gov to inquire when the service will be available.
- 3.3 Whom should I contact when I get the following message:
"Internal Server Error"
- This is a technical problem and you should contact Nebraska.gov.
- 3.4 Whom should I contact when I get the
following message: "Page Not Found" error
- This is a technical problem. The most likely cause is a
time out, which indicates that your web browser has given up waiting
for Nebraska.gov's web server to send it the information is asked
for. This may be caused by an extraordinary amount of traffic on
either Nebraska.gov or the Secretary of State's server.
Please try your search again in 15 to 20 minutes.
If you repeatedly have trouble getting the search pages to load,
please contact your company's computer specialist and ask them to check
- 4.0 This FAQ still doesn't
answer my questions, so whom do I talk to?
- If you have a question or concern about the searches that is not
addressed in this FAQ, please see below:
- 4.1 Secretary of State's Office has
- RA-9 legal issues
Policy or procedure concerns
Secretary of State - UCC Division
- 4.2 Nebraska.gov
- Contains information
Network connectivity issues relating to
Technical (computer) based problems/concerns
Phone: (402) 471-7810
Remember: Nebraska.gov is a partner to the Secretary of
State's office, not a part of the Secretary of State's office, and as
such, is not qualified to answer any legal problems/questions you may
have about the search process.